Dear Mr/Ms. ________________,
After evaluating your personal profile, the Institute has agreed to engage your services as tutor on a part time basis subject to the following terms and conditions:
a. The term of your engagement shall be for the entire duration of the Program which is to commence on ________ until ______;
b. Working days shall be from Mondays to Fridays, except in cases where you may be required to work on Saturdays. Working hours shall depend on the number of students actually enrolled. Hence, in the absence of students, you are not to render any service.
c. Your performance (attendance, work attitude, teaching performance etc.) as part time tutor shall be evaluated once a month, and that you must obtain a very satisfactory rating. Otherwise, your engagement shall be terminated immediately upon receipt of notice;
d. You shall be given a teaching load of ___ hours for the entire duration of Program, and may even be increased or decreased, depending on the availability of students.
e. You are expected to attend the orientation, general assemblies and all meetings called upon by the Institute.
f. In case you desire to terminate your appointment as part-time tutor, you shall serve prior written notice at least 15 days before the effectivity date thereof;
g. You shall strictly abide by the terms and conditions of your engagement as part-time tutor. You shall likewise observe and comply with the Policy and Regulations of the Institute, a copy of which will be given to you on the day of your orientation;
h. You shall report to the School Directress, or in her absence, the Assistant School Directress or the Head teacher from whom you shall receive further instructions.
i. As part time tutor, you shall be paid an hourly rate of ________ Pesos. Thus, your compensation is based on an hourly basis. Payment shall be released on a weekly basis and shall depend on the actual number of hours worked in a given week.
j. It is agreed that your contract expires at the end of each corresponding program
If you agree to the foregoing terms and conditions of your engagement, please affix your signature in the space provided below.
Very truly yours,
Asst. School Directress
Express Conformity:
I agree to the foregoing terms and conditions of my engagement.
TUTOR’S PRINTED NAME AND SIGNATURE
Signed this ________of______________ Baguio City, Philippines.
POLICIES AND REGULATIONS
These policies and regulations for part time English tutor are made for observance and compliance:
1. The tutor must give priority to render his/her service with the teaching schedule given by the Institute in case he/she has a private tutorial outside. The tutor also agrees that he/she can only accommodate tutorials with non-BECI students.
2. It may be from time to time become necessary for the tutor to work for make-up classes or advance classes, possibly during the weekends when the situation warrants. These additional working hours will be paid with the same rate as that of regular days of teaching.
3. If the tutor has only two hours of teaching load, he/she will be given an additional _______ fare allowance regardless of the reason (i.e. no available student/s to load or for replacement, de-loading, cancelled classes).
4. The tutor is entitled of SSS, PHILHEALTH and PAGIBIG benefits on which the institute will pay its share in the premiums and deduct the corresponding employee contribution from his/her monthly salary. He/She is also entitled to receive a 13th month pay.
5. The tutor agrees that a certain amount based on computed tax obligation will be deducted from his/her monthly salary for WITHOLDING TAX.
6. The tutor is required to be in class five minutes before the scheduled teaching hour. Tardiness shall merit the corresponding action per institute policy.
7. The tutor is also required to follow the proper dress code in the Institute from Monday to Wednesday and the proper use of ID at all times while inside the school premises. Violation of such policy shall be dealt with administratively (refer to policy manual).
8. The tutor is not allowed to cancel his/her class/es abruptly without any written or prior notice to the office due to personal reasons. Cancellation of classes is only allowed due to reasonable circumstances or emergency reasons. A written memo will be given to the tutor for unreasonable cancellation of classes as a warning for the first offence and administrative action for the succeeding offense.
9. The tutor is obligated to personally time-in before attending his/her classes and time-out after his/her classes for proper monitoring of the Daily Time Record. A Teacher who does not time-in is considered late and thus given the appropriate deduction from the hour of work. In case of no time-out, a half hour deduction will be imposed.
10. The tutor agrees that he/she is subject to one month suspension from teaching if he/she has incurred three consecutive or accumulated invalid absences or three times tardiness within a month. Consequence for absences and tardiness will be processed as:
First Offense (first absence/tardiness)
–memo with notice of de-loading
Second Offence (second absence/tardiness)
–one hour de-loading
Third Offence (third absence/tardiness)
–one month suspension
In case when the tutor reports back to work after serving a suspension, he/she is subject to termination from service if subsequent invalid absence/s and/or tardiness is/are commited.
11. The tutor hereby obligates himself/herself to comply in good fait with all directives and regulations of the Institute and their said job description. It is hereby agreed that:
11.1. All employees shall be subjected to evaluation of their performance every month.
11.2. Should their rating fall below the requirement they shall be given one month to improve their performance and obtain the required rating in paragraph (2). Their failure to do so will be a ground for non-renewal of contract.
12. The tutor agrees that the given teaching load depends upon the availability of enrolled students. And that from time to time there will be weeks or months that the Institute will not have students and tutors will not have any teaching load.
13. The tutor may also have additional teaching load as per requests by students/s.
14. The tutor agrees to the Institute’s No Work, No Pay Policy.
15. The tutor may also avail of in-service and off-site trainings related to English Language Teaching (ELT) as an additional benefit for professional development. In case of off-site trainings, the tutor is required to submit a written request addressed to the Directress a week before the start of training.
16. The tutor is required to attend the Teachers’ General Assembly, which is held every Saturdays of each quarter or when deemed necessary. A written memo will be given as a warning to the tutor for non-attendance unless a formal notification to the office is done in advance. Successive absences in general assemblies will be dealt with administratively.
17. The tutor must exercise utmost professional discretion in a situation where mutual attraction and subsequent love develop between him/her and a student to avoid scandal, gossip, and preferential treatment of the student. In case where the tutor was proven to be intentionally engaging in a love relationship with a student he/she will be terminated from service.
18. The tutor agrees that Christmas breaks for the year 2007 (as per company’s schedule) are do for compliance, either for make-up/advance classes/non-working days. Respective dates and its status shall be confirmed.
19. Should the tutor desire to voluntarily terminate his/her contract he/she shall serve a written notice upon the Institute at least fifteen (15) days before the intended date of termination. This contract is in effect as long as the tutor has a program to finish. Hence, the reference of termination of this contract is on the last day of the program of his/her student/s. In case of non-compliance of an early notification, he/she shall be penalized to an amount equivalent to his/her compensation over the affected period for damages.
20. Mr./Ms. _________________________ shall maintain the confidentiality of information accessed to as a result of this undertaking.
Express Conformity:
I agree to the foregoing rules and policies.
________________________________
TUTOR’S PRINTED NAME AND SIGNATURE
